Ready-to-use UK holiday let agreement templates. Holiday let agreement, cancellation and deposit terms, house rules, and fire, gas and electrical safety records.
A holiday let agreement protects you when guests damage property, cancel last-minute, or refuse to leave. Our templates are written for UK short-term lets — not generic rental agreements. They cover the booking agreement, cancellation and deposits, house rules, and fire, gas, electrical and legionella records.
Document Templates
Fourteen ready-to-use documents: 8 in Starter and 6 more in Pro.
What it is: Guest details, booking dates, rates, deposit, house rules, and governing law.
Why you need it: Puts the booking terms between you and the guest in writing, beyond what the platform covers.
What it is: Refund tiers by notice period, damage deposit terms, deduction process, photo evidence.
Why you need it: Gives guests clear cancellation and deposit terms to agree before they arrive.
What it is: Guest data, ID verification, booking platform data, retention — required under UK GDPR.
Why you need it: Tells guests what personal data you collect and what you do with it.
What it is: Occupancy, pets, parking, quiet hours, bins, WiFi — give to guests at check-in.
Why you need it: Gives guests one clear page of house rules and saves repeating them by phone.
What it is: Division of duties, management fee, access, liability split, non-solicitation clause.
Why you need it: Puts a co-host or manager arrangement in writing, including who does what and who pays.
What it is: Events prohibition, noise monitoring disclosure, anti-social behaviour consequences.
Why you need it: Sets out your noise and events expectations for guests, and what follows if they are broken.
What it is: Room-by-room table: item, quantity, check-in condition, check-out condition, notes.
Why you need it: Gives you a dated record of what is in the property and its condition at arrival and departure.
What it is: Corporate bookings, extended stays, company invoicing, early termination.
Why you need it: Company bookings need different payment and cancellation terms from a standard guest booking.
What it is: Fire, gas, electrical, legionella, insurance & licensing — confirm your let is legal before your next booking.
Why you need it: One checklist to work through before each booking, so nothing is missed.
What it is: Printable emergency notice to display for guests — raise alarm, call 999, escape route, assembly point.
Why you need it: Gives guests one notice to find the way out if there is a fire.
What it is: Record your assessment to the 5 steps of the Fire Safety Order 2005 — a legal duty for paying-guest lets.
Why you need it: Gives you a written record of the fire hazards you found and what you did about them.
What it is: Proportionate water-safety assessment in line with HSE guidance for small, low-risk lets.
Why you need it: Keeps a written record of your water system and the checks you carry out.
What it is: Track your annual Gas Safe check (CP12), appliance register, CO alarms and next-due dates.
Why you need it: Keeps your gas appliances, annual checks and due dates in one place.
What it is: Record fixed-wiring inspection (EICR) and portable appliance testing (PAT) — meet insurer requirements.
Why you need it: Keeps your wiring inspections and appliance tests in one dated log.
Why choose us
Most online templates are designed for AST tenancies or US rentals. Our contracts are drafted specifically for UK short-term lets.
| Feature | Generic Rental Agreement | Our Holiday Let Contract |
|---|---|---|
| Purpose-built for short-term lets | ✖ Usually AST tenancy terms | ✔ Drafted for stays under 31 days |
| Made for the UK | ✖ Often US templates | ✔ Written for UK holiday lets |
| Damage deposit clauses | ✖ Rarely included | ✔ Cancellation & Deposit Policy |
| Safety records | ✖ Not covered | ✔ Fire, gas, electrical and legionella (Pro) |
| Cancellation policy | ✖ Fixed 30-day notice | ✔ Refund tiers by notice period |
| House rules & noise policy | ✖ Not included | ✔ House Rules and Noise & Events Policy Addendum |
| Fill in online, save as PDF | ✖ Often locked PDF | ✔ Autofill, your logo and brand colour; Word (.docx) is a Pro feature |
| Pay once, no renewal | ✖ Often a subscription | ✔ One-off payment, no expiry |
How It Works
Every document is filled in online in your browser. An autofill panel puts your business details in for you.
Starter gives you 8 core documents. Pro adds 6 more: co-host agreement, commercial terms, and fire, legionella, gas and electrical records.
Open any document in your browser, let the autofill panel add your business details, and add your logo and brand colour.
Save as PDF on either plan, attach it to booking confirmations, or print it. Pro also adds a Word (.docx) download.
Pricing
Pay once and keep access, with no renewal and no expiry. If a document is revised, you see the new version in your library at no extra cost.
Please tick the box to continue to checkout.
No VAT charged: we are not VAT registered, so the price shown is the total you pay. One-off payment, no renewal. Refunds · Terms
For ongoing client work / planned separately
We’re building a separate workspace for hosts and property managers who want to save property details once, send guest documents, record responses, and keep booking follow-ups visible.
Not being charged here: For now, the packs above are one-off purchases. Workspace pricing and availability will be shown separately when enabled.
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Contract Templates
Ready-to-use UK contract templates for every industry.
Trusted by Cornwall
"Guest damaged a £600 coffee table and Airbnb's host guarantee was useless. My direct booking agreement had a damage deposit clause — the guest paid within a week. That template saved me £600."
Emma, Holiday Let Owner — Cornwall
"Managing 4 properties, I needed consistent paperwork. The welcome letter template alone saves me 30 minutes per booking. Guests arrive knowing the WiFi, check-in code, and house rules."
Rob, Portfolio Host — Lake District
"The noise and nuisance policy was the game-changer. Had one party booking attempt — showed them the signed terms and they cancelled without argument. My neighbours are happier too."
Jenny, Airbnb Superhost — Brighton
Free Download
Download our editable welcome letter — WiFi, check-in, house rules, and local tips. No purchase needed.
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